What is corporate automation software?
Corporate automation is a practical tool that is used to manage correspondence, workflow and documentation in organizations and companies. This software is related to all the headquarters and operational personnel of the organization and the use of a simple, comprehensive and user-friendly software is very important for the success of corporate automation in the organization.
Corporate automation software deals with the automation of corporate processes and organizational communications, and if the organization needs to manage business processes, they automate routines. Work, requests, orders, corporate correspondence and letters, etc. circulate among different personnel of the organization in the structure of work flow. On the other hand, many believe that there is no such thing as a system and framework called corporate automation, but a combination of various devices and equipment to facilitate matters related to corporate activities is called corporate automation. The softwares of this system are called corporate automation softwares. Many corporate softwares are actually corporate information management systems (MIS) or sub-branches of enterprise resource planning (ERP). One of the most important subsystems in the best softwares Corporate automation is business process management or BPMS for short, which is very important for organizations that have various and widely used routines among their employees, and these routines require management and simulation in corporate automation. be
The importance of having corporate automation
The main task of corporate automation is to create coordination and integration among corporate affairs and different components of a complex. These things are done by using corporate automation software, which includes software and hardware that coordinate the different components of a set and create a proper integration, and the set can perform corporate tasks such as: managing system information, performing audits, It provides the checking of e-mails etc. in an integrated and easy way and advances the foundation of the affairs of the collection on digital data.
The implementation of an integrated system by using corporate automation software has provided conditions for commercial and organizational groups to significantly increase their production by planning and creating coordination and integration. At first, this system was only used to process data and words in corporate collections, but today, after the corporate automation software has become more advanced and complete, something more than a word and data processor is used, and in the current examples of this software, this The capability has been considered so that they can take on heavier tasks in the business and corporate environment, such as auditing, product integration, letter writing systems, etc.
Advantages of corporate automation
- Data storage in the database and the possibility of accessing them
Since the database of corporate collections and organizations contain important information and data, they should be placed in a safe space so that they can easily access them and apply the desired changes whenever they are needed. The corporate automation system provides this possibility for collections and provides a wide database to managers and employees so that they can store or edit all kinds of document files, texts and images.
- Data classification and management
One of the most fundamental challenges of corporate collections is the classification and management of these corporate-commercial data. In order to maintain these important and basic data as well as possible, they should be placed in their own categories. The corporate automation software undertakes these tasks and by creating order and integrity in your information, it classifies all data according to their types, and with this event, mobile data access is easier than before.
- Data and information exchange
Creating harmony among employees and managers is what achieves progress. The internal corporate automation system makes this easy by creating the ability to exchange and transfer information and data among different computers of a complex and its employees. To benefit from this feature, only a local LAN network and connection among all the systems of a complex is needed so that employees can easily exchange their information and data.
- Accuracy of corporate automation software
The accuracy of machines in calculations and carrying out corporate and office affairs cannot be compared with the accuracy of the human mind. Computing machines and corporate systems are able to perform thousands of operations in a fraction of a second without making an error in calculations, which can demonstrate the amazing accuracy of corporate systems. According to these cases, in offices and commercial companies where information and calculations are very sensitive and basic, the calculations should be entrusted to corporate automation systems to make the calculations as accurately as possible.
- Saving time, money and human resources
A company or a group is successful if it can do its corporate affairs by eliminating additional costs to provide more profitability for the group in this situation. In order to carry out various corporate affairs, the complex also needs human resources and specialized employees familiar with the affairs of that department. The interesting point is that all these corporate affairs can be done by corporate systems and machines, and in this case, the group can save money and use of human and work resources. As mentioned, corporate automation systems can handle to perform the test in a very short time with the utmost precision, which can save time in addition to cost and resources.
Applications of corporate automation
- Marketing activities
In email marketing, or in fact, email marketing automation, organizations can use software to send emails to a list of customers at a predetermined schedule, thereby reducing the cost of running campaigns manually. Also, with the help of automation, it is possible to connect marketing activities to the customer relationship management system (CRM) and even target customers by sending automatic messages on social networks with these softwares.
- human resources
Human resource management automation systems can automate a wide range of HR tasks, including reviewing resumes, scheduling interviews, sending job offers, hiring new staff, managing payroll, and managing benefits. These systems can also learn more about ways to increase employee productivity with the help of data analysis.
- Sales processes
Salesforce's proprietary sales automation tools and software-as-a-service (SaaS) enable sales teams to spend less time recording transactional activity and more time making phone calls that lead to more new customers. These tools can automate repetitive tasks throughout the sales process, such as identifying lead quality and sales opportunities based on the buyer's journey, assigning prospects to the right sales reps, and creating data-driven sales forecasts.
- Financial and accounting affairs
By automating financial planning and accounting, companies can devote time to more important tasks such as analyzing data, determining strategy, and collaborating with stakeholders. For example, in Accounts Payable (AP) management, data entry is automated, invoices are automatically matched to documents, and approvals are automatically tracked. This reduces errors in the data and prevents fraud through intelligent monitoring.
